February 1, 2024

Why More Accounting Firms are Moving to the Cloud

Cloud computing provides many benefits for CPA firms. Transitioning from traditional on-site setups to cloud computing is becoming increasingly advantageous by providing security, scalability, and growth. Firms are currently contending with escalating IT challenges, heightened security risks, and remote computing demands. In response to these challenges, the cloud often proves the smartest solution.

This blog explores the industry's transition to cloud-based IT solutions and how accounting agencies can transition their current IT infrastructure while adhering to best practices.

The Industry Has Its Head in the Cloud

It may feel like new technology is what's mounting ever-increasing demand on accountants, but using it effectively can do the opposite. Cloud solutions seem to make everything easier, and the industry is noticing.

75% of C-suite leaders are planning major spending increases in IT, with partial or full cloud transitions near the top of their wishlists for implementation and upgrades. This is in line with a strategic focus on skills development and technological advancements to propel their businesses forward.

This dual investment in skills development and technology and a pronounced emphasis on cloud architecture signifies a purposeful and strategic endeavor. The goal is clear – to leverage cloud-based IT solutions for efficiency, ease of access, and cybersecurity within the accounting sector.

While many see the benefits, fears, and misconceptions about cloud technology sometimes impede its adoption. But adopters are becoming embracers, and those leading the charge seek to address these barriers so other firms can position themselves to embrace the transformative potential of cloud solutions for accounting. This forward-looking approach recognizes the evolving landscape and positions these firms at the forefront of leveraging cloud solutions for sustained success.

The Benefits of Cloud Computing for CPA Firms

As more and more accounting firms are migrating to the cloud, its edge over local IT infrastructure becomes more and more evident.

One of the standout features of cloud-based technology is its ability to offer real-time data and insights with centralized access. This is especially useful when using cloud-based practice management software, which enables the automation of some repetitive tasks, allowing accountants to focus on higher-level priorities. This automation saves time and reduces the risk of errors, enhancing overall accuracy. 

And unlike many traditional in-house systems, these features can be accessed anywhere there's an internet connection. In this way, cloud systems break the shackles of traditional office setups as demand grows for hybrid or remote work. Cloud-based systems empower accountants with mobility, allowing them to remotely access software applications (and more) from CCH to Adobe. This flexibility enhances collaboration and productivity among team members.

Cybersecurity also remains one of cloud computing services' great and expanding strengths. Cloud computing enables the implementation and practice of many industry-leading security standards, from multi-factor authentication to unified password management and security practices. Enhanced security empowers accounting staff by enabling them to confidently navigate the cloud environment knowing that security is at the forefront of its design.

The surging adoption of cloud technology by CPA firms is a digital transformation that's repositioning cloud-based systems as viable alternatives to traditional localized IT setups. Cloud-based accounting is on its way to becoming the industry standard.

The integration of advanced hardware and software, along with secure data storage practices, ensures a robust and reliable long-term solution that mitigates the risks of security breaches. By embracing cloud solutions, CPA firms position themselves not only for operational efficiency but also to be future-proof with access to continually updated software as a service delivered through a secure delivery framework that can be tailored for accounting firms.

4 Steps for a Smooth Transition to Cloud Computing

The journey to the cloud requires some planning. This section outlines strategies for a smooth transition, emphasizing the importance of taking security measures. These are the steps that businesses, especially CPA firms, can use to navigate the transition while ensuring the integrity and confidentiality of their data.

  1. Research & Plan: Research available cloud-based accounting software, considering factors like functionality, ease of use, customer support, and pricing. It isn't always a one-size-fits-all solution, so firms should consider those that best provide for existing business processes. From there, develop a detailed plan for software, hardware, and data migration from existing systems to the cloud.
  2. Train Your Team: Invest in training sessions to familiarize the accounting team with accessing common programs, password use, and other protocols within the cloud access suite. Ongoing training ensures maximum productivity and efficiency.
  3. Monitor and Optimize Performance: Regularly monitor the performance of the cloud-based accounting system, staying updated with software upgrades and patches. Continuously evaluate for optimization.
  4. Work With a Recognized Expert: The best transitions are those handled by the experts, using a specialized Managed Service Provider (MSP) like Cetrom. Best of all, MSPs often handle most or all of the above steps, making it the transition smooth and relatively simple for even the busiest firms.

MSPs and other cloud software experts offer ongoing support and training to ensure the team is proficient in accessing and using cloud-based services. A good MSP will prioritize and galvanize the transitioning firm's data security by configuring access controls, multi-factor authentication, and encryption - all done by people who are thoroughly familiar with the process. After the transition is complete, employees will get support and regularly updated security protocols to mitigate cybersecurity risks further. 

Make the Move to the Cloud

From scalability to resolving staffing challenges, cloud solutions present substantial advantages for CPA firms, elevating operational efficiency to enable accounting agencies to reach the next level. Collaborating with accounting-specialized MSPs like Cetrom facilitates a smooth transition, maximizes team proficiency, and fortifies security measures against potential breaches. The strategic integration of hardware and software components, coupled with secure data storage practices, positions cloud solutions as long-term assets that cater to each firm's specific needs.

Cetrom is leading the march toward the cloud-based future of accounting. Partnering with us makes your firm's journey towards enhanced security and efficiency seamless, with a technologically advanced framework to meet the challenges of your evolving landscape.

For in-depth insights into how you can leverage our managed cloud services for your firm, contact us today.

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Why More Accounting Firms are Moving to the Cloud

Cloud computing provides many benefits for CPA firms. Transitioning from traditional on-site setups to cloud computing is becoming increasingly..
February 01,2024

Cetrom Support fixed all of my problems, their engineers are very professional, courteous, friendly and very efficient. If all customer service out there was like...

- Mid-sized
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